All attendees (including but not limited to speakers, registrants, substitutes, and volunteers) agree to adhere to the ISEA Event Policies outlined below. Any attendee observed to be in violation of an policy will be immediately asked to leave, and no refund will be provided. “Events” include all ISEA-sponsored meetings, including but not limited to conferences (e.g. Annual Meeting, Executive Summit), Product Group Meetings, Committee Meetings, Board Meetings, Social Events, Webinars, and QSSP Trainings.
Registration Agreement
This Registration Agreement sets forth the terms and conditions upon which the International Safety Equipment Association, together with its respective subsidiaries and affiliates (collectively, “ISEA,” “we,” “our,” or “us”), conducts and provides access to ISEA conferences, webinars, trainings, meetings, receptions, social events, or other sponsored events (each an “Event”). By registering online or otherwise agreeing to register for an Event, or by attending such an Event, you agree to be bound by the terms of this Registration Agreement. If you do not agree to this Registration Agreement, do not register for or attend an Event.
Attendee Cancellation
To receive a registration refund, less a $250 processing fee, cancellations must be received 4 weeks before the start of the event. No credit or refunds will be given for no shows. Please see the specific event page to view any additional details. For QSSP In-Person and Live Virtual courses, if a registrant has a conflict, they are permitted to transfer to another QSSP course to be held within 6 months of the original course (the registrant is responsible for any cost difference.) Only one transfer is allowed per registrant.
Event Modification or Cancellation
ISEA reserves the right to modify an event’s schedule or program as necessary without notice, up to and including converting an in-person event to a hybrid of in-person and virtual, or to a fully virtual event. ISEA also reserves the right to cancel this Event, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of ISEA cancellation.
Privacy
ISEA is committed to data privacy and protecting your personal information. Information on how ISEA collects, processes, and uses your data is included in the ISEA Privacy Policy which is hereby incorporated into this Registration Agreement. Click here for our full ISEA Privacy Policy. If you are a member and register for one of our Events, we will access the information in your member account to provide you with information and services associated with the Event. If you are not a member and you register for one of our Events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the Event. If you are a presenter at one of our Events, we will collect information about you, including your name, employer and contact information, and photograph, and we may also collect information provided by Event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-Event information, including details on upcoming events you may be interested in. ISEA uses the personal data you provide in the registration for administering your participation in this Event. This may include information about the Event’s content, logistics, payment, updates, and additional information related to the Event.
ISEA collects personal contact information, including, without limitation, names, titles, addresses, email addresses, phone numbers, and other such personal information, pertaining to its members and event participants. ISEA may disclose any such information to its other members, participants, speakers, facilitators, and other third parties it has engaged, including but not limited to exhibitors, sponsors, partners, hotel & convention services providers, mobile app providers, etc. The treatment of such information is subject to the privacy polices of those parties. By providing your contact information to ISEA, you have consented to the use and disclosure of that information in this manner. If you do not want ISEA to use or disclose your contact information as described herein, do not provide it. Note that not providing contact information may result in you being unable to access some or all of ISEA’s services. You may contact us at any time about any concern or question you have about our use of your information.
Payment Terms and PCI Compliance
The registration payments are processed by third party provider(s) processing payments on behalf of ISEA. If you elect to pay for your registration by credit card, you are responsible for providing a valid credit card number at the time you register to pay. You represent and warrant that you are an authorized user of the credit card number provided, and you agree to pay all charges resulting from your order, including any unauthorized charges incurred prior to your notice to us of such charges. You agree that we may pass your credit card information and personally identifiable information to our designated third party provider(s) for its use in processing the credit card payment for the registration. We will comply and will ensure that our designated third party provider(s) comply, with any credit card processing rules and privacy regulations. Please do not email forms with credit card information.
Intellectual Property Policy
Presentation materials, including, but not limited to slides, handouts, audio and video of sessions are intended for the attendee’s personal use only. Further reproduction and dissemination, in whole or in part, requires the expressed written permission of the various owners as credited with the presentation materials. The views expressed or implied in any presentation materials are not necessarily official positions of ISEA. All speakers and facilitators warrant and represent that their presentation is their own original work, factually accurate, and contains nothing libelous or otherwise unlawful. They also warrant and represent that they have the authority to enter into this Agreement, and are the sole copyright holder (or have obtained all necessary permissions or licenses from any persons or organizations whose material is included or used in my presentation). All speakers and facilitators agree to indemnify, hold harmless, and defend ISEA from and against any losses, liabilities, damages, costs and expenses, including reasonable attorneys’ fees, arising out of any third-party claim arising out of their breach of the representations or warranties made as part of this Intellectual Property Policy.
Photo/Audio/Video Release
By registering for or attending this Event, you acknowledge and consent to be recorded or photographed and authorize ISEA to use your likeness, personal characteristics, and any other proprietary and publicity rights for any such purposes without the requirement of further notice, royalty, payment, or other compensation to or consent from you. This includes photographs, video, recordings, screenshots, written text or verbal comments/questions on the virtual platform, social media or emails (“Recording(s)”). By registering for or attending this Event you also acknowledged that all Recordings are the property of ISEA.
We reserve the right to use any Recording taken at our Events, without the expressed written permission of those included within the Recording. We may use the Recording in publications or other media material produced, used or contracted, including, but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, social media, emails, etc. Consenting to Recording includes the use, editing, copying, publishing, and/or exhibition of the Recordings which may include your voice, name, and/or likeness, in any and all forms of media. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.
If a participant wishes to not be photographed or be visually recorded and have their likeness subsequently shared, they should contact ISEA requesting so in writing. While we are not able to make any guarantees or warranties, ISEA will make good faith, reasonable efforts to comply with the participant’s wishes.
Code of Conduct
By registering for or attending the Event, you agree to comply with the following Code of Conduct at all time during the Event and any Event-related gatherings. The ISEA leadership and staff are committed to providing a safe, productive, welcoming, and vibrant learning environment to all participants, including staff and vendors, at all of our Events. We welcome people from as many diverse backgrounds as possible. We expect our Events to be a respectful, harassment-free environment for people of all races, gender and trans identity, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs. We have no tolerance for discrimination, harassment, or bullying in any form at an Event for any reason, including on account of a person’s age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. Participants are expected to adhere to these principles and respect the rights of others. We’re grateful that our community is positive, friendly and supportive of one another — it’s what makes our events such a draw each year. In that spirit, the staff, supporters, volunteers, attendees and speakers at ISEA Events are expected to:
- Exercise consideration and respect in your speech and actions.
- Keep conversations professional, respectful and consider other parties’ points of view. In short, don’t make it personal. Passionate conversations are part of solving problems. Disagreements happen all the time, and are necessary to consider difficult questions.
- Remember that the boundaries of good taste, humor, personal space and physical interaction differ from person to person; if you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
- Refrain from demeaning, discriminatory or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
- Sexist, racist, homophobic, transphobic or otherwise discriminatory jokes or language, physical intimidation, stalking or following sustained disruption of talks or events.
- Posting or displaying sexually explicit or violent material; if for any reason you may need this material for an educational session, please contact ISEA staff first and we can discuss how to give an appropriate warning to participants.
- Unwelcome sexual attention. This includes sexualized comments or jokes; inappropriate touching, groping and unwelcomed sexual advances.
- Advocating for, or encouraging, any of the above behavior.
Code of Ethics
The ISEA Code of Ethics is a statement of the common values of this Association. Its purpose is to guide us in the decisions we make as businesses and individuals when fulfilling our core mission of protecting workers. All ISEA members (both individuals and companies) are expected to:
- Maintain the highest standards of integrity and professional conduct, and comply
with all applicable laws, regulations, policies, and ethical standards, in all areas - Act with the utmost transparency and integrity in marketing, advertising, and
product labeling - Treat all persons with respect, dignity, and fairness, in a manner that fosters
equitable participation without regard to personal identity - Collaborate and cooperate with other ISEA members in the shared goal of
advancing worker safety and the industry - Respect the confidentiality of discussions in Product Groups, Committees, and
other forums (This is not intended to prevent disclosure where required by
law). Per ISEA’s Confidentiality Policy, participants agree not to disclose discussions (including any details about potential changes to draft standard revisions) to any person outside of their company, unless ISEA has expressly authorized disclosure. - Represent faithfully the interests of the ISEA member company you represent
We are in agreement with ISEA’s Core Values and declare that we will make every effort to ensure that my company and its employees and contractors uphold this Code of Ethics.
Antitrust Policy
Before every ISEA event, we wish to remind our members of the need to comply with antitrust laws. There are two antitrust statutes that are of principal concern to individuals and firms who take part in association activities: the Sherman Act and the Federal Trade Commission Act. These laws prohibit contracts, combinations, and conspiracies in restraint of trade. The Supreme Court has said that not every contract or combination in restraint of trade constitutes a violation; only those which unreasonably restrain trade are unlawful. Thus the courts will look at all of the facts and circumstances surrounding the conduct in question in order to determine whether it unreasonably restrains trade and therefore violates the laws. Certain kinds of conduct are exclusively presumed to be unreasonable and therefore unlawful. Such conduct, which is considered to be unlawful per se, consists of certain practices which clearly restrain competition and have no other redeeming benefits. Examples of such practices include:
- Agreements to establish price (price fixing);
- Agreements to refuse to deal with third parties (boycotts);
- Agreements to allocate customers or markets;
- Tie-in sales which require the customer to buy an unwanted item in order to buy the product desired.
Associations by their very nature present potential antitrust problems. One reason is that in bringing competitors together into an association, there exists the means by which collusive action can be taken in violation of the antitrust laws. Since both the Sherman and Federal Trade Commission Acts prohibit combinations in restraint of trade and since an association by its very nature is a combination of competitors, one element of a possible violation is already present. Only the action to restrain trade must occur for there to be a violation. Another special antitrust problem of an association is that many of its valuable programs deal with subjects sensitive from an antitrust viewpoint — price reporting, product standards, certification, statistics, and customer relations.
Association members should refrain from any discussion which could provide the basis for an inference that the members agreed to take any action that might restrain trade. An “agreement” among association members in antitrust terms is a very broad concept — it may be oral or written, formal or informal, expressed or implied. A “gentleman’s agreement” to “hold the line” on prices is more than sufficient to evidence an unlawful conspiracy to fix prices. The basic principle to be followed in avoiding antitrust violations in connection with association activity is: to see that no illegal agreements, expressed or implied, are reached or carried out through the association. Members should also avoid engaging in conduct which may give the appearance of an unlawful agreement. Following are some general guidelines which can minimize the possibility that inferences of antitrust guilt can be drawn from association activities:
- Meetings should be held only when there are proper items of substance to be discussed which justify a meeting.
- In advance of every meeting, a notice of meeting along with an agenda should be sent to each member of the group; the agenda should be specific and such broad topics as “marketing practices,” which might look suspicious from an antitrust standpoint, should be avoided.
- Participants at the meeting should adhere strictly to the agenda. In general, subjects not included on the agenda should not be considered at the meeting.
- If a member brings up for discussion at a meeting a subject of doubtful legality, he should be told immediately the subject is not a proper one for discussion. The association staff representative, counsel, or any member present who is aware of the legal implications of a discussion of the subject should attempt to halt the discussion. Should the discussion continue, despite protest, staff may adjourn the meeting and members should leave.
- Minutes of all meetings will be kept by the association, and they must accurately report what actions, if any, were taken.
- Secret or “rump” meetings held at the time of the regular meeting should be strictly avoided. The very nature of such meetings gives the clear appearance that prohibited activities may be taking place, and, accordingly, they seriously jeopardize legitimate association activities and create a very substantial risk that those activities will be investigated. An association staff member should be present at every meeting. If any member believes a meeting in executive session without staff present is nonetheless necessary to conduct legitimate association business, then association counsel should be in attendance.
- During meetings there should be no recommendations with respect to “sensitive” antitrust subjects — those that relate to price, production levels, and the selection of customers or suppliers. Prices should not be discussed at all. In the less sensitive areas, such as standard-setting activities, recommendations are permissible.
- Members should not be in any way coerced into taking part in association activities. There should be no policing of the industry to see how individual members are conducting their business.
- If there is any doubt about an association program or subject of discussion, members should check with association staff and counsel. Members may also wish to consult with their company’s counsel, and this is encouraged.
- Members should cooperate with Association counsel in all matters, particularly when counsel has ruled adversely about a particular activity.
The following topics are some of the main ones which should not be discussed at meetings of association members:
- Do not discuss current or future prices.
- Do not discuss what is a fair profit level.
- Do not discuss price adjustments.
- Do not discuss cash discounts.
- Do not discuss credit terms.
- Do not discuss allocating markets.
- Do not discuss wage rates.
- Do not discuss refusing to deal with a corporation.
Some of the basic areas of association activity that should be carefully scrutinized from an antitrust standpoint are the following:
- Denial of association membership to an applicant.
- Expulsion of an association member.
- Conduct of a statistical reporting program.
- Conduct of a standardization and certification program.
- Conduct of a joint research program.
- Establishment and enforcement of codes of ethics.
- Denial of association services to non-members.
There are both civil and criminal penalties for violating the antitrust laws. The penalties for violating the antitrust laws are severe. An individual and a corporation found to have violated the antitrust laws may be fined up to $1 million and $100 million, respectively, and/or jail sentences of up to ten years may be imposed. Additionally, there are civil penalties available to government antitrust enforcement agencies such as a cease and desist order and dissolution of the association. In addition to government enforcement of the antitrust laws, an individual or company that suffers injury as a result of an antitrust violation may file a private suit against the violator and recover treble damages. Therefore, the association’s antitrust liability does not lie solely at the hands of government enforcement agencies.
Antitrust laws require that companies make their own unilateral decisions regarding the prices they charge, the products they sell, and who they do business with. Such decisions cannot be made collectively with competitors. Any discussions of current costs, prices or fees relative to your products or to others’ products and services, or focusing on the “cons” of working with third parties, could constitute antitrust violations. ISEA leadership, staff and legal counsel consider antitrust compliance essential and will monitor all meetings to ensure compliance. Should you have any questions before, during, or after any meeting or activity, please immediately reach out to ISEA staff.
On-Site Health & Safety Guidelines
ISEA is committed to providing an event experience where our participants, partners and staff can safely and effectively collaborate, learn, and network. As we make evidence-based decisions about how best to put health and safety first., we will continue to communicate to keep everyone safe. By participating in person, you understand and acknowledge that you risk exposure to and contraction of potentially dangerous diseases (including but not limited to COVID-19). You understand and acknowledge the risks associated with diseases and viruses and you are fully aware that exposure may result in, including without limitation, infection, illness, injury, or otherwise. In consideration of the above, you hereby release ISEA and its partners of any liability related to your attendance. By attending our Event, you agreed to abide by and engage in certain health-and-safety-beneficial conduct while attending the Event. This may include, but is not limited to, submitting to daily temperature checks, wearing a mask in public areas, engaging in appropriate physical distancing, and not attending the Event if you are ill or have been recently exposed to COVID-19. If you have questions regarding ISEA’s COVID-19 procedures or need accommodations, please contact ISEA at 703-525-1695.
Website Terms
Access to and use of the Site and any other ISEA websites linked to or referenced during the Event or any materials distributed by ISEA during the Event shall be subject to the terms of the applicable Terms of Use and Privacy Policy made available on the ISEA website.
Liability Waiver, Release and Indemnity
In consideration of being allowed to register for, and participate in the Event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue ISEA and its officers, directors, employees, members and agents (the “Released Parties”) from any and all liability for any injury, loss, or damage arising out of or in connection with your participation in the Event, including loss of life, illness, including, but not limited to, COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of the Released Parties. You further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or misconduct at or in connection with the Event. Recommendations given and views expressed by third-party speakers, sponsors and/or exhibitors are their own and ISEA in no way endorses or guarantees such recommendations or views. ISEA shall have no liability for any advice given, or views expressed, by any third-party speaker, sponsor and/or exhibitor at the Event or in any material provided to attendees that is prepared by third-parties.
YOU EXPRESSLY UNDERSTAND AND AGREE THAT TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOUR ATTENDANCE AT THE EVENT IS AT YOUR SOLE RISK, AND THE EVENT AND ALL INFORMATION AND MATERIALS ARE PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND. FURTHER, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND REGARDLESS OF THE NATURE OF THE ACTION OR THEORY OF LIABILITY, IN NO EVENT WILL ISEA OR ITS CONFERENCE ORGANIZERS BE LIABLE FOR ANY LOST PROFITS, LOST OPPORTUNITY, LOST SAVINGS, LOSS OF GOODWILL, LOST BUSINESS, LOSS OF ANTICIPATED BENEFITS, OR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR OTHER DAMAGES ARISING OUT OF OR AS A RESULT OF THIS REGISTRATION AGREEMENT, THE EVENT, OR ANY INFORMATION OR MATERIALS PRESENTED OR MADE AVAILABLE DURING THE EVENT, EVEN IF ISEA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
General
ISEA reserves the right to change, amend, add or remove any of the above terms in its sole discretion and without prior notice. If one or more of the conditions outlined in this Registration Agreement should become invalid, the remaining conditions will continue to be valid and apply. This Registration Agreement applies to all Event participants, including but not limited to, attendees, speakers, sponsors, and exhibitors. Unless you are subject to a separate agreement with ISEA, this Agreement constitute the entire agreement and understanding among the parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements, understandings, inducements and conditions expressed or implied, oral or written, of any nature whatsoever with respect to the subject matter hereof. This Agreement shall be binding upon and inure to the benefit of the parties, their successors, and assigns. This Agreement may not be assigned without ISEA’s express, prior written consent which may be withheld at ISEA’s sole discretion.
This Agreement and the resolution of any dispute related to the terms of this Agreement shall be governed by and construed in accordance with the laws of the State of Virginia without giving effect to any principles of conflicts of law provisions.
Purchase of Standards Policy
ANSI/ISEA standards are available for purchase on the ISEA website as a PDF download, and subject too an End User License Agreement. Because these products are digital goods delivered via Internet download, we generally offer no cancellations or refunds. If you change your mind about your purchase and you have not downloaded the standard, we will issue a refund upon your request and revoke access to the digital product.
Refund requests made after you have downloaded the standard are handled on a case-by-case basis and are issued at our sole discretion. Refund requests, if any, must be made within thirty (30) days of your original purchase. For questions about his policy, or to request a refund, please contact ISEA at isea@safetyequipment.org or (703) 525-1695.
Use of Artificial Intelligence Digital Assistant Tools
This policy addresses AI tools that can record online or in-person meetings, generate transcripts, and summaries. This guidance applies to all ISEA community members and any attendee participating in meetings organized by ISEA. While text rendering of spoken discussions and presentations provided by AI meeting assistants may help to promote inclusion, accessibility and participation by those with disabilities or not fluent in the language used, there are implications on privacy and the willingness of participants to speak freely. ISEA may use Digital Assistants on member calls (e.g. Product Groups and Committees) to facilitate accurate note taking, and the creation of minutes. In this case, ISEA will explicitly inform participants about the use of the tool and request consent from all participants. Should any participants not approve, ISEA will not use the Digital Assistant for that meeting or portion of the meeting. If during a meeting a participant requests ISEA to turn off the Digital Assistant, it will do everything in its power to do so. While ISEA will share the manually, ISEA-edited notes/minutes (consistent with current practices), under no circumstances will recordings or full transcriptions be shared. Meeting participants may not have a Digital Assistant attend in their stead, and can’t attend along with their own Digital Assistant.
